Tables must appear in the text as near as possible to the discussion relating to them. Under no circumstances will a table precede the first discussion of its content. (Exception: tables in Appendixes)
DO NOT insert a table in the middle of a sentence. This interrupts the flow of thought and is distracting for your readers.
Tables must be numbered consecutively using Arabic numbers throughout the thesis, as should figures, examples, and illustrations. Each table in a thesis must have a caption that tells concisely what it contains. The caption must be placed above a table.
Journal Model: If tables are placed in a separate section, they should include a chapter designation as well as a table number (Table 1.1, 1.2, 1.3; 2.1, 2.2, 2.3) both in the text and in the caption.
Computer-generated tables are acceptable, provided they are clear and legible and meet margin requirements.
A note on color images: Color images do not translate well when we make microfilm copies of theses and dissertations. Because of this, we recommend that students change their images to B/W or grayscale. If color is integral to the explanation of your research, then you may choose to proceed as is.
However, when your document is sent to the Press, you will have to provide them with detailed instructions about which pages contain color images. This way, they can print only those pages in color, which costs more, and then print the rest of the manuscript in B/W.
Since a thesis is legally classified as a publication, care must be taken not to violate copyright laws. If the thesis contains any material (e.g. figures, tables, test instruments, text, or photographs) taken from copyrighted sources, the student must determine if a letter of permission from the copyright holder is needed. This is true even if the student or thesis adviser is an author of the material; in such cases, a letter from the publisher may still be needed.
See Copyright section of this website for more information.
CHECKLIST FOR TABLES
- Table number and title appears above each table.
- Table note (if any) appears below each table.
- Tables fit within margins. To see margins, click on the VIEW tab, then click on Gridlines.
- Tables are cleanly formatted, with the least number of horizontal and vertical lines to separate main elements.
- If a table spans multiple pages, the word (continued) appears on the last line of the table before the break – this goes for each page where a break occurs.
- If a table spans multiple pages, the table’s headings repeat at the top of each new page. See How to repeat table headers after a page break on this page.
- Each table is referenced in the text leading up to it. Do not place a table in the middle of a sentence. Complete the sentence, then insert the table.